Privacy Notice for Artists & Music Industry Professionals
Effective Date: 11/5/2024
Owl Eye Records (“OER,” “we,” “us,” or “our”) respects your privacy and is dedicated to protecting your personal information. This Privacy Notice outlines how we collect, use, disclose, and safeguard the information of recording artists, collaborators, and industry professionals engaging with OER services, platforms, and events.
1. Information We Collect
- Personal Information: We may collect your name, contact details (email, phone number, address), date of birth, professional title, social media handles, and other contact information.
- Professional Information: Information such as your biography, role in the music industry, discography, performance history, and other details related to your professional background.
- Financial Information: For purposes of compensation, licensing, or royalties, we may collect bank account details, tax identification numbers, and other relevant financial information.
- Media Files and Content: This includes any submitted recordings, videos, photographs, promotional materials, and artist-related content for use in OER’s distribution, marketing, or cataloging.
- Technical Information: When you interact with our websites or platforms, we may gather information such as IP address, device type, browser type, and operating system to improve functionality and security.
2. How We Use Your Information
- Distribution and Promotion: Your personal and professional information, as well as submitted media, may be used to market, promote, distribute, and showcase your work. This may include release announcements, marketing campaigns, and platform featurettes.
- Royalties and Payments: Financial information will be used to facilitate the accurate processing of payments, royalties, and distribution earnings.
- Communication: We may send you updates, newsletters, and information on releases, events, and opportunities relevant to your professional engagement with OER.
- Compliance and Legal: We may process your information to comply with legal obligations, maintain records, or respond to governmental requests.
3. How We Share Your Information
- With Distribution Partners and Platforms: We may share necessary information with distribution networks, streaming platforms, and digital service providers to enable the delivery of your work to global audiences.
- With Marketing Partners: Limited information may be shared with OER’s marketing partners to enhance the promotion and visibility of your recordings and brand.
- With Legal and Regulatory Authorities: We may disclose information when required by law, such as in response to a legal process, to protect our rights or the rights of others, or in compliance with regulatory requirements.
- With Service Providers: Certain data may be shared with third-party service providers who assist with payment processing, website hosting, and data management, provided they uphold strict data protection standards.
4. Your Rights and Choices
- Access and Correction: You may request access to the personal information we hold about you or request that we correct any inaccuracies.
- Data Deletion: You may request that we delete your personal information, subject to legal and contractual limitations.
- Opt-Out of Communications: You may choose not to receive promotional emails by following the unsubscribe instructions in our communications or by contacting us directly.
- Restrictions on Processing: You may request limitations on how we use certain information, such as opting out of marketing-related uses of your image or biography.
5. Data Security
- OER employs industry-standard security measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction. However, no security system is foolproof, and we cannot guarantee complete protection.
6. Data Retention
- We retain your information only as long as necessary to fulfill the purposes outlined in this Privacy Notice, or as required by law, contractual obligations, or industry standards.
7. Cross-Border Data Transfers
- As OER operates globally, your data may be transferred to, stored, and processed in different jurisdictions. OER ensures that data transfers comply with applicable privacy laws.
8. Children’s Privacy
- OER’s services and offerings are intended for professionals who are 18 years or older. We do not knowingly collect or process information from children without appropriate parental or guardian consent.
9. Changes to This Privacy Notice
- OER may update this Privacy Notice periodically to reflect legal, regulatory, or operational changes. Any updates will be posted on our website, and the effective date will be adjusted accordingly.
10. Contact Us
- For questions, requests, or concerns about this Privacy Notice or how we handle your information, please contact us at:Owl Eye Records
P.O. Box 4789, Walnut Creek, California 94596 USA
Email: privacy [at] owleyerecords.com
Phone: 415-449-1886 - By engaging with OER, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Notice.
